Collaboration is super important for all kinds of businesses today, especially because so much work is done online. With so many people working from home, it's clear that businesses need a safe way to work together successfully.
Here are some tips to share files safely so your business can work together without problems:
Choose the Right Way to Share Files
You need a reliable and secure way to share files within your business. The cloud is a great option because it lets people access and work on files from anywhere—whether they’re in the office or at home.
It's also smart to use a VPN (Virtual Private Network) when connecting to your business’ network from outside. This keeps your information safe when it’s moving between your office and someone’s home computer.
Keep Your Files Safe
Use strong, unique passwords for each account, and save them in a password manager so you don’t forget them.
- Set up multifactor authentication, which means using a second way to confirm who you are, like a code sent to your phone. This adds extra security, especially if someone is outside the office.
- Encrypt your files, which means scrambling them so only someone with the right code can see them. Your network can set up policies so devices are encrypted and certain emails can be encrypted before sending them.
- Control who can access what. Not everyone in the business needs to see everything, so make sure only the right people can see certain files.
- Use expiring links when sharing files. This means the link stops working after a while, keeping your data safer.
- Decide how long to keep files. If you don’t need a file anymore, delete it to lower the risk of losing important information if there's a security problem. Make sure there are no rules saying you must keep it before you delete it.
We’re here to help keep your files safe. Reach out to us if you want to learn more by giving us a call today at 408-927-8700.
